Kill The Manual Work Your Team Does Every Single Day.
We map your operations, find every repetitive trigger-action pair, and automate it — using n8n, Odoo native automations, Python, and API integrations. Less human effort. Faster operations. Zero dropped tasks.
You went live on Odoo. You're still doing things manually. That's not an Odoo problem — it's an automation problem.
Most businesses implement Odoo and celebrate go-live. Six months later their team is still doing things manually that the system should handle automatically. Not because Odoo can't automate them — because nobody mapped the workflows and built the automations properly.
The Rootlevel Resolution
Every one of these is automatable. Most businesses just haven't done it yet. Rootlevel maps your operations and builds stable, version-proof automation flows.
Purchase approvals happening over WhatsApp
Someone screenshots a PO and sends it to a manager on WhatsApp. The manager approves it in a chat message. Nobody records it in Odoo. Audit trail — gone.
Invoice follow-ups done manually
Your accounts team opens overdue invoices one by one, copies the client email, writes a follow-up, and sends it. Every week. For every overdue invoice. That's hours nobody gets back.
Stock alerts in a spreadsheet
Someone checks stock levels in Odoo, copies numbers into Excel, and flags items that are running low. Then emails the purchasing team. Then waits for a reply. Then creates a PO manually.
New leads handled inconsistently
A lead comes in from the website. Sometimes someone follows up in an hour. Sometimes it sits for three days. No trigger. No assignment. No automation. Leads lost silently.
Reports built manually every week
Your manager wants a weekly sales summary. Someone pulls data from Odoo, pastes it into Excel, formats it, and emails it. Every single week. Same report. Same effort. Every time.
Every layer of automation — from Odoo's core to cross-system workflows.
We don't just turn on Odoo's built-in automation rules. We build intelligent, cross-system workflows that connect your entire operation.
Operations Automation Audit
Before we automate anything, we map everything. A structured audit of your current operations — every manual step, every repetitive task, every human touchpoint that exists only because nobody built the automation yet. The audit produces a prioritised list of automation opportunities ranked by time saved and business impact. This is where most clients discover they've been losing 15–20 hours per week to tasks that should never require human attention.
Odoo Native Automation Rules & Scheduled Actions
Odoo's built-in automation engine is more powerful than most businesses ever use. Automated field updates, record creation, email triggers, status changes, scheduled actions — all configured properly with the right conditions, filters, and timing. The foundation layer that runs silently inside your Odoo 24 hours a day.
n8n Workflow Design & Deployment
n8n is an open-source workflow automation platform that connects Odoo to virtually any external system via API. Where Odoo's native automations end, n8n begins. Multi-step workflows, conditional logic, data transformation, error handling, and retry logic — built and deployed on your infrastructure or ours. More powerful than Zapier. More controllable than Make. And your data never passes through a third-party cloud unless you choose it.
WhatsApp Business API Automation
WhatsApp is how business communication actually happens — especially in UAE, India, and across the Middle East. We connect WhatsApp Business API directly to your Odoo workflows. Order confirmations, delivery notifications, invoice reminders, lead follow-ups, and customer support triggers — sent automatically from Odoo via WhatsApp at the right moment, to the right person, with the right message.
Email & Notification Workflow Setup
Automated email sequences, internal notifications, escalation triggers, and alert systems — all connected to real Odoo data. Payment overdue by 7 days — automatic reminder sent. New high-value lead created — sales manager notified instantly. Purchase order approved — supplier emailed automatically. Every trigger connected to a real business outcome.
Cross-System Automation
Your business doesn't run on Odoo alone. Shopify orders flowing into Odoo inventory automatically. Magento customer data syncing to Odoo CRM. Google Sheets updated when Odoo records change. Slack notifications triggered by Odoo events. We connect your entire tool stack so data flows without human intervention.
Payment Follow-Up Automation
Multi-stage payment follow-up sequences built on real overdue logic — not just a single reminder email. Day 7 overdue: polite reminder. Day 15: firm follow-up with invoice attached. Day 30: escalation to senior contact. All automated. All logged in Odoo. All consistent regardless of which team member is on duty.
Reporting & Alert Automation
Scheduled reports delivered automatically to the right people at the right time. Daily sales summaries. Weekly inventory alerts. Monthly P&L snapshots. Exception alerts when something falls outside normal parameters — a stock level drops below reorder point, a sales target falls behind pace, an invoice amount exceeds a threshold. Your management team gets the right information without asking for it.
Map it. Build it. Deploy it. Monitor it.
Automation Audit
Structured discovery of your current manual processes. We interview your team, observe workflows, and identify every automation opportunity. Output: a prioritised automation roadmap with estimated hours saved per workflow.
Workflow Mapping
Every automation designed visually before a single line of code or n8n node is built. You see the exact trigger, conditions, actions, and error handling for each workflow before we build it. No surprises in how it behaves.
Build & Test
Workflows built in n8n, Odoo native automations, or Python depending on what each task requires. Every workflow tested with real data in a staging environment — edge cases, error conditions, and failure scenarios all covered before deployment.
Deploy & Train
Clean deployment to your Odoo environment with zero downtime where possible. Your team trained on how each automation works, what triggers it, and what to do if something behaves unexpectedly. You're never dependent on us to understand your own system.
Monitor & Optimise
Automations are not set-and-forget. We monitor execution logs, catch failures early, and optimise workflows as your business evolves. Retainer plans include ongoing automation expansion as new requirements emerge.
Automation works best when your operations have enough volume to justify it — and enough manual work to eliminate.
This is right for you if:
- Your team spends hours on repetitive tasks that follow the same pattern every time
- You're using Odoo but still relying on WhatsApp, Excel, or email for operational decisions
- You want to scale your operations without proportionally scaling your headcount
- You're losing leads, missing follow-ups, or dropping tasks because there's no trigger system
- You need cross-system workflows connecting Odoo to your eCommerce, payment, or communication tools
- You want payment follow-up, stock alerts, and reporting to happen automatically
This is probably not right for you if:
- Your Odoo implementation isn't stable yet — automate a broken process and you automate the problem at speed
- You have fewer than 5 people and genuinely do everything manually by choice
- You want automation but aren't willing to document your current processes first
We use n8n. Here's exactly why.
Most businesses have heard of Zapier or Make. Here's how they compare for Odoo automation at a business scale:
| Features & Logic | Zapier | Make (Integromat) | n8n |
|---|---|---|---|
| Self-hostable | |||
| Your data stays on your server | |||
| Complex conditional logic | Limited | Good | Excellent |
| Cost at scale | Very expensive | Moderate | Low |
| Odoo native integration | Basic | Moderate | Deep via API |
| Error handling & retries | Basic | Moderate | Full control |
| AI agent workflows | Limited |
For businesses handling sensitive operational data — especially in UAE, Europe, and regulated industries — data sovereignty matters. n8n runs on your infrastructure. Your data never leaves your control.
The tools we use to automate your operations.
Automation Platforms
Communication & Messaging
Languages & Scripting
Connected Platforms
AI & Intelligence Layer
Not all automation is built equal.
| Automation Factor | Basic Odoo setup | Generic automation vendor | Rootlevel |
|---|---|---|---|
| Full automation audit first | Rarely | ||
| Cross-system workflows | Sometimes | ||
| WhatsApp automation | Sometimes | ||
| AI-triggered actions | Rarely | ||
| Data stays on your server | n8n self-hosted | ||
| Error handling & monitoring | Sometimes | ||
| Documented & maintainable | Rarely | ||
| Ongoing optimisation | Paid extra | Retainer included |
20 million SKUs. 5 country storefronts. Fully automated order imports — for a Luxembourg B2B marketplace.
High-growth marketplace digitising the global supply chain for heavy machinery spare parts — Odoo 18 Enterprise on Odoo SH
A Luxembourg-based B2B marketplace was manually managing order imports from Magento and eBay across 5 country storefronts. VAT validation logic was breaking imports for international customers. 20M+ products were creating database bloat and driving up Odoo SH hosting costs. Every failed import required manual intervention.
We built automated VAT tolerance rules per country to unblock order imports, engineered an automated product archive/unarchive workflow to keep the database lean, configured stable Magento and eBay connectors with custom logic for their specific requirements, and delivered 70+ tasks under structured Agile project management.
Key Results Achieved
- Auto-import live across 5 country storefronts — zero manual intervention
- VAT validation fixed — no more broken imports across geographies
- Odoo SH costs reduced significantly through automated product archiving
- 70+ tasks delivered under Agile management
What you want to know before automating your operations.
Ready to find out how many hours your team is losing to manual work?
Book a free automation audit. We'll map your operations, identify every automatable workflow, and show you exactly what's possible — before any commitment.